Safety Compliance Services by Keep It Moving

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CSA Compliance, Safety, Accountability

Driver Qualification (DQ) File Management:

Comprehensive tracking of driver applications, road test certificates, 3-year motor vehicle records (MVRs), and medical examiner certificates.

Drug and Alcohol Program Management:

Driver Qualification (DQ) File Management:

Administration of mandatory pre-employment, random, and post-accident testing, as well as Drug & Alcohol Clearinghouse registration and queries.

Hours of Service (HOS) & ELD Monitoring

Driver Qualification (DQ) File Management:

Vehicle Maintenance & Inspection Records:

Auditing of electronic logging device (ELD) data to ensure drivers adhere to federal rest requirements and driving limits.

Vehicle Maintenance & Inspection Records:

Digital tracking of annual inspections (required every 12-14 months) and daily driver vehicle inspection reports (DVIRs).

CSA & SMS Performance Monitoring:

Vehicle Maintenance & Inspection Records:

CSA & SMS Performance Monitoring:

Analysis of a carrier's Compliance, Safety, Accountability (CSA) scores across the seven BASIC categories (e.g., Unsafe Driving, Vehicle Maintenance).

DOT Audit & Intervention Support:

Vehicle Maintenance & Inspection Records:

CSA & SMS Performance Monitoring:

Preparation and representation for FMCSA safety audits, including mock audits and DataQ challenges to correct inaccurate roadside inspection data.

FMCSA ENGLISH LANGUAGE PROFICIENCY (ELP)

BOOK YOUR TESTING NOW !!!!!!!!!!

Current ELP Regulatory Landscape

Strict Out-of-Service Orders: If a roadside inspector determines a driver cannot converse or pass the sign assessment in English, the driver is immediately placed out of service, halting the load and negatively impacting the carrier’s CSA score. [1, 2]
The Permanent Rule Push: The U.S. DOT and FMCSA have formally moved to permanently codify strict ELP enforcement guidelines across all U.S. roads. Over 28,000 drivers have faced out-of-service violations since tighter enforcement mechanics went into full effect. [1, 2]

🔍 Standard ELP Assessment & Training MechanicsTo protect fleets from these sudden shutdowns, compliance training frameworks focus on mastering the exact two-step assessment protocol used by DOT inspectors: [1]

Step 1: The Roadside Interview Assessment
- Objective: Testing the driver's ability to converse naturally about logbooks, hours of service, shipping papers, and mechanics without relying on digital translation apps, electronic tools, or interpreters.
- Training Target: Drivers are trained to fluidly answer questions in English regarding trip origin and destination, current duty status, vehicle maintenance logs, and cargo configuration details. [1, 2]
Step 2: Highway Traffic Sign Evaluation
- Objective: Verifying the driver can read, comprehend, and quickly react to standard and dynamic road signage.
- Training Target: Drivers are tested on the Manual on Uniform Traffic Control Devices (MUTCD) layouts and dynamic overhead message boards. [1, 2]

🛠️ Proactive Carrier PreventionTo avoid federal citations and operational disruptions, fleet managers use specialized compliance frameworks to screen and qualify incoming operators: [1, 2]

Mock Roadside Interrogations: Incorporating all-English simulated driver qualification interviews during onboarding before a driver ever pulls a load. [1, 2]
Eliminating Translation Crutches: Forbidding the use of smartphones, cue cards, or team drivers as interpreters during company evaluations to mimic real-world inspection conditions. [1, 2]
Targeted ELP Remediation: Deploying focused English as a Second Language (ESL) or driver-specific technical vocabulary coaching for otherwise experienced drivers who struggle with regulatory phrasing. [1]Add a short description.

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Get around with Keep It Moving Safety & Compliance

Record Keeping & Filing

Proper documentation is the backbone of compliance. We implement systems that make recordkeeping simple and audit-ready.

Electronic logging device (ELD) guidance
Document management systems
Inspection & maintenance records
Driver file organization
Annual report preparation

Safety Audits

Record Keeping & Filing

Know where you stand before the DOT does. Our thorough audits identify vulnerabilities and create clear paths to improvement.

Full mock DOT safety audits
Compliance gap analysis
Corrective action planning
Post-audit follow-up support
Score improvement strategies Preparation and representation for FMCSA safety audits, including mock audits and DataQ challenges to correct inaccurate roadside inspection data.

Consulting & Advisory

Record Keeping & Filing

Consulting & Advisory

From startup to scale-up, our advisors provide the strategic guidance needed to build a compliant, sustainable operation.

New carrier setup & registration
Operating authority assistance
IFTA & fuel tax consulting
Insurance compliance guidance
Business process optimization

Drug & Alcohol Testing Program

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Drug & Alcohol Testing Program

Drug and Alcohol Testing MIS Data Collection Form
Drug and Alcohol Testing MIS Data Collection Form Instructions
Drug and Alcohol Testing Brochure for Drivers
Best Practices for DOT Random Drug and Alcohol Testing
Implementation Guidelines for Alcohol and Drug Regulations Drug and
Alcohol Testing MIS Data Collection Form
Drug and Alcohol Testing MIS Data Collection Form Instructions
Drug and Alcohol Testing Brochure for Drivers
Best Practices for DOT Random Drug and Alcohol Testing
Implementation Guidelines for Alcohol and Drug Regulations

Sponsor

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Commercial Driver's License Drug and Alcohol Clearinghouse

The Federal Motor Carrier Administration (FMCSA) established the Commercial Driver’s License (CDL) Drug and Alcohol Clearinghouse (Clearinghouse). This new database contains information pertaining to violations of the U.S. Department of Transportation (DOT) controlled substances (drug) and alcohol testing program for holders of CDLs.

The Clearinghouse rule requires FMCSA-regulated employers, medical review officers (MROs), substance abuse professionals (SAPs), consortia/third party administrators (C/TPAs), and other service agents to report to the Clearinghouse information related to violations of the drug and alcohol regulations in 49 Code of Federal Regulations, Parts 40 and 382 by current and prospective employees.

The Clearinghouse final rule requires the following:

Employers must query the Clearinghouse for current and prospective employees' drug and alcohol violations before permitting those employees to operate a commercial motor vehicle (CMV) on public roads.
Employers must annually query the Clearinghouse for each driver they currently employ.

The Clearinghouse provides FMCSA and employers the necessary tools to identify drivers who are prohibited from operating a CMV based on DOT drug and alcohol program violations and ensure that such drivers receive the required evaluation and treatment before operating a CMV on public roads. Specifically, information maintained in the Clearinghouse enables employers to identify drivers who commit a drug or alcohol program violation while working for one employer, but who fail to subsequently inform another employer (as required by current regulations). Records of drug and alcohol program violations will remain in the Clearinghouse for five years, or until the driver has completed the return-to-duty process, whichever is later..

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